Southwest Virginia Emergency Medical Services
Council, Inc.
TRAINING POLICY
Effective July 1, 2007
Effective July 1, 2007
Virginia Association
of Volunteer Rescue Squads
Southwest Virginia EMS Council, Inc., is a regional Council serving the citizens of Virginia Planning District 1, Planning District 2 and Planning District 3.
The goal of Southwest Virginia EMS Council. Training Program is to facilitate increased proficiency and effectiveness of pre-hospital patient care providers and the overall advancement of Emergency Medical Services within the region.
Southwest Virginia EMS Council will offer a comprehensive training program annually to pre-hospital care providers throughout our region subject to the policies set forth in this document. The training program will include refresher courses, auxiliary courses, and other courses deemed appropriate by the Training and Education Committee and Council staff.
- A comprehensive training plan and schedule will be developed and distributed to EMS agencies and providers (through methods deemed appropriate by the Council) at the beginning of the Council’s fiscal year.
- The Training Schedule is in no way a binding agreement. The Training Schedule is subject to change and/or cancellation by the Council at any time. Reasons for cancellation include, but are not limited, to low enrollment, scheduling conflicts, staff availability, emergencies, or other factors.
- Course offerings, dates, class start/end times, and locations are subject to change at the discretion of designated Council personnel and/or course coordinators. Every effort will be made to give prior notice of any such changes in scheduling; however, it is the registrant’s responsibility to confirm course availability prior to the course date. Scheduling changes will be listed on the Council’s website.
- Advanced registration must be completed and payment of all course fees (tuition and/or text fees) must be received in the Council office at least two weeks (fourteen calendar days) prior to the course start date. Invoicing of agencies will be completed according to existing standard Council office procedures (see item 11). Individuals or agencies issuing bad checks are subject to a returned check fee. Southwest Virginia EMS Council will determine the amount of the fee and method of collection.
- Registration and enrollment for all Council-sponsored courses is completed on a first-come first-served basis. Course enrollment may be limited at the discretion of the Council.
- Pre-registration and advanced payment of course fees is the responsibility of the registrant. Confirmation of registration can only be guaranteed by voice contact with the Council office and only after all necessary fees are received in the office. Voice messages and emails are not acceptable forms of registration.
- Southwest Virginia EMS Council will make every effort to accommodate the training needs of all pre-hospital providers in our region; however, no pre-registered student, without exception, will be bumped from a course and replaced by another student.
- Course tuition will be charged to registered individuals according to the fee schedule (subject to change) attached to this document and/or as indicated on individual course announcements. Fees are set by the Council and are not subject to negotiation. Southwest Virginia Emergency Medical Services Council is not responsible for errors in course announcements regarding applicable fees.
- For determination of course fees, the term “ALS Providers” shall mean any Virginia- Certified EMS provider at the level of EMT-Shock Trauma, EMT-Cardiac Tech, EMT-Enhanced, EMT-Intermediate and/or EMT-Paramedic.
- EMS or Healthcare providers wishing to invoice an agency for a course will be required to provide a signed letter of approval from an authorized officer of their agency that provides the member’s name, course name/date, and total cost. If a provider fails to attend a course for which he/she is registered, the affiliated agency will be responsible for all course costs. No refund will be issued.
- Cancellation of an individual’s course registration at least two weeks (14 calendar days) in advance will entitle the individual or affiliated agency to full reimbursement of tuition costs or a credit for the tuition for a future course.
- Failure of the provider to cancel their registration at least two weeks (14 calendar days) prior to the scheduled course date will result in the affiliated agency being billed for all costs associated with that course.
- Individuals or agencies may, at the discretion of the Council, receive a full or partial refund of course tuition providing registration cancellation is received in advance AND the Council is able to find another student to fill the open course slot.
- If course tuition is being paid by an agency, the agency will be invoiced for the cost of course tuition, regardless of whether the registrant attended the training, pursuant to the cancellation procedures outlined in this document.
- The Southwest Virginia Emergency Medical Services Council Training Policy may be modified at any time at the discretion of the Council. If modification is made to the policy, agencies will be notified of those changes, and the policy will be updated on the Council website.