Timekeeping

Accurately recording time worked is the responsibility of every SWVEMS employee. Federal and state laws require SWVEMS to keep an accurate record of time worked in order to calculate employee pay and benefits. Time worked is all the time actually spent on the job performing assigned duties.

Non-exempt employees should accurately record total hours worked each day. Time earned and taken must also be recorded and submitted on forms approved by the Council. Overtime work must always be approved before it is performed.

Exempt employees must keep up with hours worked for the purpose of calculating paid time off accrual and use, although it does not affect payment (except in certain circumstances permitted by law). Reporting means and frequency is determined by management but must be completed at least monthly.

Altering, falsifying, tampering with time records, or recording time on another employee's time record may result in disciplinary action, up to and including termination of employment. This applies to any form used for timekeeping purposes.

It is the employees' responsibility to sign their time records to certify the accuracy of all time recorded. The supervisor will review and then initial the time record before submitting it for payroll processing. In addition, if corrections or modifications are made to the time record, both the employee and the supervisor must verify the accuracy of the changes by initialing the time record. Timekeeping questions should be directed to your immediate supervisor or the Executive Director.

Policy No.  401  Issued  5/1/2007  Applicable  5/1/2007