Expense Reimbursement

It is the policy of SWVEMS to reimburse employees for expenses incurred in the execution of their assigned duties. This includes reimbursment for purchase of items and mileage reimbursement for approved travel. Purchases must be approved in advance according to the policies established by the Council. Questions concerning approval for purchases should be directed to the Administrative Assistant or Executive Director.

Employees must report all expense on an expense/travel form utilized by the Council. The forms are available from the Administrative Assistant or Executive Director. Forms should reflect actual costs of items purchase and actual miles of approved travel.

Completed travel/expense reports must be submitted by the 10th day of each month for processing with the mid-month payroll. Travel/expense reports should be accompanied by receipts for all individual expenses. Failure to submit reports on time will result in reimbursement processing delays. Expense payments will only be processed at the designated time each month. Reimbursement will not be issued without appropriate supporting documentation.

Policy No.  580  Issued  5/1/2007  Applicable  5/1/2007